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Registering with SDS

Although students who have disabilities are not required to register with the Office of Student Disability Services (SDS), those who wish to use accommodations must be registered with SDS. When possible, students are encouraged to begin the SDS registration process upon admission to UMBC, before their placement testing date, if accommodations for classes and/or housing will be needed.

Since student demographic information is imported into our secure Accommodate software from UMBC’s PeopleSoft system, it is important to make sure that your academic profile is current, including your preferred name (if different from your legal name), pronouns, and other social identifiers.  Visit the Office of Equity and Inclusion’s web page for detailed instructions for updating your academic profile information.

  1. To begin your registration process to request accommodations, go to the Student Disability Services Registration Form online which uses our Accommodate software student portal and your myUMBC log-in. At the end of that form, there is a place to upload a copy of your documentation of disability/diagnosis from an appropriately qualified provider. If you prefer to submit your documentation in another way, please see number 2, below. Eligibility must be established before disability services or accommodations can be provided.

Disability documentation should reflect the following:

  • The credentials of the evaluator
  • A specific diagnosis on the evaluator’s/agency letterhead
  • The diagnostic methodology used/assessment method
  • The functional impact on the individual (description/summary of challenges)
  • The expected progression or stability of the disability
  • Current and past accommodations, services, and/or treatment plan
  • Specific recommendations for academic or housing accommodations
  1. If you cannot attach your supporting documentation through our online system, you may submit it by email at disAbility@umbc.edu.  You may also send it via fax or US mail (see our Contact Us page), however this may delay processing due to limited staff access to office mail pick up during remote operations due to Covid-19.  Providers can send your disability documentation directly to SDS email or you may submit scanned attached images.
  2. Once the online registration form and disability documentation is received, it will be reviewed by an SDS Disability Specialist. Please allow up to 2 weeks processing time due to the volume of inquiries.
  3. Once your disability documentation has been reviewed, you will receive email instructions to schedule your intake appointment. We strongly recommend that you schedule the intake meeting well in advance of the start of classes.*NOTE: During COVID 19 remote campus operations, all intakes are being held virtually. Intake meetings are conducted through the main campus SDS office for all UMBC main campus and USG (UMBC @ Shady Grove) campus students. An interactive intake discussion between the student and a disability specialist is required, but parents and support persons are welcome to attend these meetings if the student requests their attendance.

    At the intake appointment you will discuss:

    Accommodations, services, resources and supports
    The student’s strengths, challenges and/or barriers
    The student’s history (academic challenges, accommodation use, disability impact…)
    Placement Testing
    SDS policies and procedures
    Student responsibilities

    FERPA/Confidentiality

  4. Once accommodations are approved by SDS, you will receive instructions on completing your “Semester Accommodation Request” in our Accommodate online system. This request notifies SDS that you would like your official accommodation letter sent to your faculty member(s). This is done every semester a student is enrolled and is requesting accommodations for classes or internship(s).
  5. If a student’s status changes, such as a worsening of a medical condition or a new diagnosis is added, a hospitalization occurs, there is a change from an undergraduate to graduate program, etc.., we request that you notify an SDS staff member promptly so we can best support you and determine if any change in accommodation may be needed.

Temporary injury or recovery conditions only:

If you are requesting accommodations due to a temporary condition or medical injury, such as a hand surgery, concussion, or pregnancy complication, you can download the Temporary Injury/Condition Request Form for medical verification to be completed by your physician. This form serves as your medical documentation, and is supplemental to the online Student Disability Services Registration Form that is required for all SDS registration and accommodation requests.

Students are welcome to meet with SDS staff members by appointment for questions or concerns year-round. We are here to assist you and provide resources or information to help you achieve your academic goals.

If you have any questions or need clarification, please do not hesitate to contact us in the Student Disability Services main office. We look forward to working with you.