Information and Procedures for Requesting a Course Substitution
As part of UMBC’s graduation requirements, students are required to demonstrate competency in a foreign language at the 201 level. While UMBC views the learning of a foreign language to be an essential component of a liberal arts education, it recognizes that otherwise qualified students with language-based learning disabilities, deafness, or hearing/speech impairments may find the conditions of the Foreign Language 201 Proficiency General Education Program (GEP) requirement to be a barrier to degree completion due to the functional limitations of a disability.
Please note: a foreign language substitution is not an option if proficiency in a foreign language is deemed essential to a student’s major program or course of study or is a prerequisite for a required class.
To facilitate success in coursework, UMBC provides students with disabilities reasonable and appropriate academic accommodations in the classroom and also encourages the use of academic support services such as tutoring, supplemental instruction, and meetings with faculty or teaching assistants. However, when a documented disability that affects language learning would significantly interfere or prevent a student from being able to learn a foreign language, the student may formally request to be considered for a foreign language course substitution through the Office of Student Disability Services (SDS). A foreign language course substitution is an accommodation due to disability that must be approved by SDS through an interactive process between SDS and the student.
In order to establish eligibility for a foreign language course substitution as a disability accommodation, students may refer to the procedures outlined below.
- The student must be registered with the Office of Student Disability Services (SDS) and have on file (or submit) documentation of their disability diagnosis and limitations that demonstrate clearly how their disability impacts their speech/language skills. Appropriate documentation of a language-based learning disability is typically in the form of a psychoeducational or neuropsychological assessment report that includes data on the student’s skills in phonological awareness, decoding, auditory information processing, working memory and comprehension. Preferred documentation includes specific discussion and assessment of the student’s ability to learn a foreign language.
- A student can submit their request for a course substitution through the SDS student Accommodate online software portal, in writing to SDS through an email if already registered with the SDS office, or this information can be shared verbally with an SDS disability specialist during an office appointment.
- The written request should:
- State the difficulties the student has had with learning a foreign language due to their disability limitations,
- Identify any and all attempts to take foreign or second language courses, including American Sign Language (ASL), and
- Describe support services and accommodations utilized during any previous foreign language course attempts (e.g. tutoring, meeting with instructors one-on-one, etc.).
- If foreign language courses were taken at other higher education institutions, the student’s transcript should be submitted to the UMBC Registrar so that an official record of course attempts and grades are part of the documentation review. If a waiver or substitution of foreign language was granted in high school, please submit the corresponding documentation to SDS as part of the request (this information may be noted on a student’s high school IEP). Please note that a waiver/substitution at another institution does not guarantee eligibility for a course substitution at UMBC.
- Although not required, supporting documentation from a student’s prior foreign language instructor(s) can accompany the student’s substitution request. Such a letter should outline the student’s progress or lack thereof with the course material, the student’s performance as compared to peers, and any additional pertinent feedback meeting during office hours for support.
- Documentation from UMBC’s Learning Resources Center, or another institution’s similar academic success center, regarding participation in tutoring for foreign language courses, or any other learning supports related to achieving success in a foreign or secondary language course, may be useful.
- Once the student’s course substitution request is submitted, all relevant information will be reviewed by an SDS Disability Specialist who will respond to the student within two weeks with the status of the request. If additional information is needed to complete the processing of the request, such as additional disability documentation, the Disability Specialist will notify the student as such. Follow up with the student may be necessary to gather additional information.
- The SDS Disability Specialist will complete a final review of all requests with the SDS team, considering all supporting documentation and information obtained, to decide whether there is sufficient evidence to warrant a foreign language course substitution.
- The Disability Specialist will notify the student of the decision. If the substitution request is granted, the Disability Specialist will notify the University Registrar in writing and will document the substitution in the student’s online advising record.
- If approved, the student will be instructed to meet with their Academic Advisor to plan for registration of the appropriate substitute course. The student must select from an approved substitute course that carries a Culture GEP designation in order to meet UMBC graduation requirements.